Residential Policies

Tarleton State University is committed to the student development philosophy. Consequently, respect for the rights of others is a basic component of this developmental experience. A student is expected to show respect for the law, University policy, personal honor, maturity, and respect for the rights of others, whether on or off campus. There are a number of things which students must do and must not do if they wish to remain associated with Residence Life and the University. The University does not attempt to define by formal rules every unacceptable action. In situations not covered by specific regulations, a student is expected to use common sense and act in a mature and responsible manner. The basic rule is consideration for others. All rules and regulations are an extension of this basic policy.

Regulations, rules, policies, and procedures pertaining to the campus are based on a number of concepts, including:

  1. As a legal entity established by the State of Texas, the University is obligated to support the laws of the community of which it is a part;
  2. The University is obligated to protect its property from destruction and misuse;
  3. As an educational community, the University is obligated to establish and promote standards of behavior and decorum of its own which will serve the well-being of the University, the total community, and its individual members;

As a residential community, the University is obligated to make certain that the residential experience contributes fully to the institution’s educational mission and the development of its students.

As a resident student at Tarleton State University, students have a right to an environment which is conducive to study, sleep, learning, and leisure. A student’s personal rights and needs should be met in University Housing. However, each person must realize he/she is an individual member within a community environment, with responsibilities not only for one’s individual behavior but also responsibility for the community. When individual needs come in conflict with those of other community members, it is the responsibility of the individual with concerns to initiate action addressing and alleviating these concerns.

  1. The student should make a reasonable effort to address his/her concerns and needs with the individual(s) involved. It is important for each student to always remember that he/she is a member of a community and that one’s individual action affects others. To effectively resolve conflict within the community, students must learn to accept responsibility for interacting with their community and its individual members.
  2. A student must address his/her concerns to the Residence Life staff. Although these staff members are assigned the responsibility for discipline and residence education, as a general rule, matters should be referred to them only after the individual has reasonably attempted to resolve his/her concerns.
  3. The Residence Life staff is more than willing to assist the individual student in addressing or alleviating concerns.

Tarleton State University policies, rules, and regulations for resident students are designed to protect the individual student’s rights while providing a healthy living environment. Some rules must be defined in order to assure a sound, comfortable living environment. In situations where these rules are not applicable, the “Basic Policy”, outlined above, is fully binding.

Application Policies

Application Fee

Application Fee – To live in campus housing, students must complete the housing contract as well as pay a non-refundable $100 Application Fee.

An Application Fee of $100 is required of all students applying to live in campus housing. This fee is non-refundable unless the student is denied admission to the university in which case the student must notify Residence Life in writing, their request for a refund.

  • Contract Termination by the University – The University reserves the right to terminate the Housing Contract at any time for violation of the terms and conditions stated therein or for any other reason that the University, in its sole discretion, deems to be good cause.

Contract Period

Contract Period – The Contract Period is for the entire academic year (Fall and Spring Semesters). If entered into after the academic year starts, the contract applies to the remaining balance of the academic year through May (August to May). The summer contract period is for either or both summer terms.

Contracts are enforced for the duration of a student’s college career at Tarleton unless one has fulfilled all contractual obligations or notifies Residence Life, in writing that they will not be returning to campus housing for the following year.

Rental Period

Rental Period – The Rental Period begins when campus housing officially opens and ends 24 hours after the student’s last final examination. However, campus housing is officially closed during breaks throughout the year: Winter Break, before Summer Session I, and after Summer Session II.

Eligibility

Eligibility – Priority for living in campus housing is given to new, incoming first-year students. Due to demand, students in the second year of their contract and continuing students who wish to remain on campus should apply and complete their self-assignment early in the reapplication process held during the spring of their first year on campus.

Transferability/Cancellation Policy

Transferability – The housing contract is with the individual and may not be transferred or assigned by any party other than by Residence Life.

Cancellation/Refund Policy – as stated in the Period of Contract, the student contract term is for the entire academic year. A student who desires to cancel his/her contract must submit an Off Campus Request Process, by the deadline, for review or choose to buy out the contract. If an individual is permitted to cancel his/her contract, any refund of housing fees will be made on a prorated basis.

If a student is graduating or prematurely leaving the university before the end of the contract period, the student should reach out and notify Residence Life that they are not returning. A student who wishes to withdraw should submit notification, using the withdrawal form, to Enrollment Management.

Room Condition Sheet

Room Condition Sheet – Tarleton’s residence halls are operated on a self-sustaining basis and charges must be made for damage to furniture, equipment, and/or rooms. Students are required to complete a Room Condition Sheet acknowledging receipt and condition of all property in the assigned room.

Any damage to the room/apartment or its furnishings which is considered to be beyond normal wear and tear will be the student’s responsibility. Students should report damages as they occur. Additionally, students assigned to a hall/apartment are collectively responsible for the proper use, cleaning and sanitation of common areas (lounges, laundry room, computer lab, etc.) and their furnishings. When the responsibility for damage or loss cannot be assigned to individuals, the damage or loss charges may be prorated to the members of the identified floor/hall/apartment of responsibility, and each student shall pay his/her prorated share. Charges for loss or damages will be based on current cost to repair/replace items and billed to the student’s University account.

Upon move-in, students must report the condition of their space on furnishings on the Room Condition Sheet and submit it to their hall service office. The Room Condition Sheet will be used at move out to charge damages that are not noted, initially, on the form.

Those responsible for damage to or misuse of any University property are subject to disciplinary action which will include restitution for damages/repairs.

University/Residence Hall Property

University Property – University property is considered state property, as such, the university and Residence Life hold some responsibility for how the residence halls and campus apartments appear to the general public. Theft or damage to state property is a criminal offense that can result in fines and jail time.

  • All University movable furnishings (beds, mattresses, chairs, desks, etc.) must remain in their assigned room/apartment even if not being used.
  • Window dressings (blinds, etc.) are not to be removed and must stay in their intended locations.
  • No objects are to be placed between the blinds and the window or set in the windowsills.
  • Ceiling tiles are not to be removed. Removing ceiling tiles is hazardous and may result in injury to the student and/or damage to the tiles which will then have to be replaced at the student’s expense.
  • Lounge and common furnishings are not to be placed in individual rooms. These furnishings are intended to be used by all residents and must be kept available for community use.
  • Windows in air-conditioned residence halls must be kept closed. In all halls, windows must be closed whenever the heating system is on during cool/cold times. Screens must remain in the window frames.

Repair costs for damage to room/apartments, or the replacement costs for lost or damaged room furnishings, will be charged to the resident(s) assigned to the room/apartment. In each case, the charge will be divided equally between the students involved unless there is a written agreement between the students that one student had sole responsibility for the specific damage.

Student Property

Neither the University nor Residence Life are responsible for replacing a student’s belongings as a result of damage or if items are lost or stolen. For that reason, students are strongly encouraged to purchase renter’s insurance or to verify that their current home owners insurance covers their belongings while at school.

Property Identification Policy – Students are encouraged to register their bike and laptop through the university police department’s free registration process. Make sure and keep a list of all serial numbers for items that you bring.

The following guidelines have been established in the interest of individuals’ safety and the preservation of University property:

Students are permitted to possess and use generally common electrical items in University Housing.

Permitted Electrical Items – Students are permitted to possess and use generally common electrical items in campus housing. All electrical items must have a UL Listed tag and be in good repair.

  • Blenders
  • Hair Dryers
  • Pencil Sharpeners
  • Clocks
  • Hair Trimmers
  • Radio/Stereo
  • Computers
  • Hand Mixers
  • Corn Poppers
  • Curling Irons
  • Iron
  • Televisions
  • Fans
  • Single Serve coffee makers without an external heating element
  • Heavy duty extension cord no more than 6 feet long
  • Surge protector

Not Permitted Items – Due to the fire/safety hazard they present, items listed below are not permitted in campus housing:

  • Light duty extension cords
  • Gang outlets
  • Air Conditioners (window unit types, unless provided by university maintenance)
  • Microwave Ovens
  • Broilers
  • Rice Cookers
  • Coffee maker with an external heating element
  • Convection Ovens
  • Space Heaters
  • Sun Lamps
  • Deep Fryers
  • Toasters, Toaster Ovens
  • Electric Skillets
  • Hot Plates
  • Refrigerators
  • Mini-fridges
  • Grills
  • Flexible Neck Lamps
  • Temporary Lighting (Christmas lights)
  • Other large electrical appliances

Any of these appliances found during routine inspections must be removed immediately. Any second incidents will result in administrative and/or disciplinary action. Students should be aware items not included in the above list may also be prohibited.

Any student found to be exceeding the electrical capacity of their unit will have restrictions placed on their use of electricity.

Micro-fridges are available in every room.

The electrical systems in University Housing have definite limitations. Overloading these systems can present fire and safety hazards. Heavy-duty, single-outlet extension cords no more than six (6) feet long and surge protectors are permissible. However, other types of extension cords (light duty; gang outlets, etc.) are not allowed. Any resident found to be exceeding the electrical capacity of their room/apartment will have restrictions placed on their use of the electrical system.

  • Residents possessing street signs or other public signs are considered to be in possession of stolen property. These and similar items are not permitted in campus housing.
  • Firearms, knives (small pocketknives and table knives are allowed), defense sprays, arrows, bows, paintball guns, air soft guns, sling shots, spear guns, or any other weapon(s) and ammunition are not allowed in campus housing or anywhere else on University property. Possession of such items is considered to be a serious infraction. Students who fail to uphold this policy are subject to administrative and/or disciplinary action which will include removal from campus housing as well as referral to University Police for possible criminal prosecution.
  • The possession and/or detonation of any explosive device, including all forms of fireworks, is strictly prohibited. Possession/use of such items is considered to be a serious infraction of University policy and state law. Students who fail to uphold this policy are subject to disciplinary action which may include removal from campus housing as well as a referral to University Police for possible criminal prosecution.
  • Students who wish to play musical instruments in campus housing may do so only with instruments that use electronic headphones to prevent inconvenience to other residents. Students are strongly encouraged to use the facilities available through the Music Department.
  • Large equipment storage must be discussed with your roommate to resolve space and allergen concerns.
  • For the safety of the community and the preservation of the University’s facilities, residents may not have darts or dart boards in campus housing.

Bicycle Policy – Tarleton State University reserves the right to remove any property which has been abandoned or has fallen into disrepair.

  • Any bicycle that is unsightly or has a deteriorating status shall be removed from the rack and disposed of through a local entity.
  • Any property deemed to be a safety hazard shall be removed immediately and disposed of through a local entity without obligation for notification or refund.
  • Any bicycle left on a rack around an on-campus facility after June 1 of each year shall be removed from the rack and disposed of.
  • Bicycles may not be kept in residence hall lounges, stairwells, interior public areas, on porches or attached to exterior stairs. Bike racks are located near most residence halls/apartments.

Tarleton State University policies, rules, and regulations for resident students are designed to protect the individual student’s rights while providing a healthy living environment. Some rules must be defined in order to assure a sound, comfortable living environment. In situations where these rules are not applicable, the “Basic Policy”, outlined above, is fully binding.

The University is not responsible for the loss, theft, or damage to students’ money, valuables, or other personal affects. The University does not provide insurance to cover such losses. Students should check their parents’/guardian’s insurance to ensure that the policy covers the student’s personal possessions while at Tarleton. If the parents’ insurance does not provide such coverage, students are advised to purchase renter’s insurance.

Room Personalization & Preventing Damage

Room Personalization & Preventing Damage – Personalizing a room to create a home away from home is encouraged to generate a sense of comfort throughout the academic year. All decorations and personalization is temporary and should be applied in a way that does not cause damage to the unit.

The following guidelines are to be followed in the interest of fire safety as well as to minimize damage to University Housing facilities:

  • Students must use tape or 3M products to hang items from walls.
  • Screws may not be used in any room surface including the inside and outside of all doors. Damage caused by improper use of nails, screws, tacks, staples, tape, etc. will be charged to the resident(s) of the room.
  • Please test the surface to ensure that no damage is caused during the removal of the product.
  • Plant hangers or similar hooks may not be placed in ceilings or other room surfaces.
  • Air vents must remain in place and free of obstructions. Covering these vents restricts air movement within a room and within the building which results in inadequate heating and cooling.
  • With the exception of curtains not visible from the outside, window decorations are not permissible. To maintain a fire exit, the windowsill must also remain bare and free of personal decorations. If any decoration is viewable from the exterior of the campus property, the item is considered a window decoration and the blinds must be closed.
  • Wall and Door decorations can not cover more than 20% of the surface of the wall or door.
  • The lighting and burning of candles (including candle warmers), incense, potpourri, cigarettes, e-cigarettes or anything requiring an open flame is prohibited in any residential facility. Violations may result in administrative and/or disciplinary action.
  • Adhesive stickers and emblems (other than decals designed for easy removal) may not be attached to any surface in student’s rooms, including doors, windows and mirrors. Glitter/foam adhesive letters peel off paint and result in damage charges.
  • Homemade or purchased loft systems are not permitted in campus housing.
  • All materials must be flame resistant. Lights must be low wattage. LED string lights are, and other forms of Christmas or holiday lights are not permissible.
  • Building additions and/or alterations to rooms are not allowed.

Residents are expected to comply with these guidelines. We encourage all residents to get hanging applications approved by the Residence Hall Director before applying them to the wall. Those who fail to do so will be subject to action by campus housing. This may include but is not limited to confiscation of unauthorized property, official administrative and/or disciplinary action, and/or referral to University Police.

Room Cleaning & Preventing Damage

Cleaning to Prevent Damage, Maintain Health and Safety – Cleaning of the individual room/apartment is the responsibility of the resident(s) occupying the room/apartment. The custodial staff disinfects and sanitizes common areas daily to include lounges, lobbies, hallways, and community bathroom facilities.

  • Residents are expected to maintain the cleanliness of the bathroom facilities provided in each room/suite. Apartment Residents are expected to maintain the cleanliness and sanitation of their apartment, including the timely removal of trash to the dumpsters provided.
  • Health and Safety (inspections) Checks occur in order to check the following: (1) the cleanliness and sanitary condition of the room, and (2) that University-owned property is being properly cared for. The room check will be made by the Residence Life staff. Residents are asked to help maintain the cleanliness of the residence halls, including restrooms and shower facilities, and to not sweep trash into the hallway.
  • Vacuum cleaners are available for checkout. When a room/apartment is found to be kept in an unsatisfactory condition, the student(s) assigned to the room/apartment will be subject to administrative and/or disciplinary action to include restitution for any expenses incurred in bringing the room/apartment into compliance with these standards. If the condition warrants or a pattern is established the student may be subject to administrative action.
  • Any trash needs to be taken directly to dumpsters located outside of the residence halls, and not left in hallways, stairwells, balconies, fire escapes, public areas or restrooms for any period of time. Residents not properly disposing of trash are subject to fines and disciplinary action.
  • Students are responsible for removing all perishable items from their room/apartment when campus housing is officially closed.

Incident Reports

All residence hall staff members have the authority to file an incident report for offenses deemed to be a violation of University policy. Information pertaining to this procedure is specified on the bottom of the incident report. Failure to respond immediately to an incident report is a violation of University policy regarding official notices and could lead to suspension from Tarleton State University.

Respect for Community

One of Tarleton’s core values is respect. Residents are responsible for complying with instructions and directions of University officials (including RLs) or law enforcement officers acting in the performance of their duties. Residents adhere to the policies and community standards as a form of respect for the members within the community.

Common Spaces – Common spaces are for the use of all community members and all residents will: maintain the cleanliness and sanitation of common spaces, maintain the safety and security of the residential facility, and remain fully clothed within the common spaces.

Hall/Building/Apartment Meetings

Hall/Building/Apartment Meetings – A general meeting of all residents is held during the first week of classes in the Fall and Spring semesters, as well as throughout the academic year. Residents are expected to attend hall/building/apartment meetings. Meetings are conducted by Residence Life staff to distribute information, answer questions, and handle various issues. Students are responsible for all information distributed and discussed during these meetings.

Courtesy and Quiet Hours

Courtesy and Quiet Hours have been established to provide periods during which noise and other disturbing activities are kept to a minimum to allow residents a peaceful time to sleep and study. All residents are expected to be mature and considerate of their neighbor’s right to a peaceful living environment.

Quiet hours are the hours in which most students sleep or study, and they must be maintained to avoid disturbing adjoining rooms or hallways. During quiet hours, students who congregate must restrict their noise to a minimal level to accommodate residents who are sleeping and/or studying. During quiet hours, conversations, stereos, televisions, and other activities should not be audible in adjoining rooms, hallways and other public areas of the residence halls or apartments.

Courtesy hours are designated periods during the day when residents may visit in the hallways, and play radios, stereos, or televisions at a moderate volume. During courtesy hours, all residents have an obligation to their neighbor’s right to a reasonable amount of privacy and are expected to honor the requests of others to restrict loud conversations, stereos, televisions, and other disturbing activities.

Final Exam Periods – Quiet Hours are in effect 24 hours a day throughout all University Housing during final examination periods each semester. The final exam quiet hours begin at 6 p.m. on the last official class day and continue through the close-down of all residence halls and apartments.

Realizing that individual academic demands and personal schedules vary, students should always honor requests by others to minimize noise. Residents who do not cooperate with courtesy or quiet hour policies will be subject to disciplinary action by the Residence Life staff or Student Conduct.

Guest Policy

Guest Policy – A guest is defined as any person visiting a campus housing facility who is not assigned to live in the facility or room they are visiting. Each guest must have a host and be escorted into and out of the residence hall they are visiting. A guest without a host will be escorted from the residence hall. Guests are expected to comply with the policies, rules, and regulations governing Residence Life and Student Conduct. The host resident is responsible for his/her guest’s behavior. Hosts are responsible for guest disruptions or behaviors that cause discomfort, annoyance or nuisance to any other resident of the hall. Guests must be accompanied, by the host resident, in all community facilities/amenities being utilized by the guest. Tarleton students attending hall events are guests of event hosts during the community event.

Any guest, regardless of gender, must have the approval of all residents of the room. All guests must be out of the building at the end of designated visitation hours. All guests under the age of seventeen must be pre-approved by the Residence Hall Director. Guests are not permitted to stay in the residence halls or University apartments more than three nights a month.

Visitation & Room Occupancy

Visitation – Visitation times apply to all guests and all areas of each residential facility (rooms, units, lobbies, common spaces). Visitation hours, in common spaces, may be extended beyond visitation hours for university sponsored events.

All guests must be escorted into and out of the residence halls by the assigned resident (host). Any unaccompanied guest must enter and exit the residence hall/apartment through the main entrance and wait in the lobby for the assigned resident (host) to escort them further in to the residence hall. All visitors must have the approval of the room/suite mate(s) to be present in the residence hall rooms. Some events or time periods might require a sign-in procedure for guests. If a sign-in procedure is established, all residents and guests must comply with the established procedure.

Room Occupancy – Residence hall rooms or units can not exceed the occupancy deemed safe by the Fire Marshall. Assigned residents (hosts) must control their room/unit to ensure that the community is a safe and comfortable space for residents while guests are present. Hosting a large quantity of guests, within a room or unit is not conducive to fire safety or to courtesy /quiet hour policies.

Alcohol

Tarleton State University is committed to providing a safe, healthy, work and educational environment for all students, staff, and visitors on campus. Tarleton State University is a smoking, tobacco and drug-free campus.

Alcohol – It is a violation of university policy for students or guests to possess or consume alcohol, tobacco or illegal drugs within the residential facilities housing primarily first year students: Hunewell, Hunewell Annex, Heritage, Legends, Legacy, Centennial and Honors Hall. Residents in all first-year residence halls, regardless of age, may not possess any alcohol products.

Empty alcoholic beverage containers, including shot glasses, may not be displayed in residence hall rooms or apartments, even as a decoration. Violation of this policy will result in administrative or disciplinary action.

Ferguson, Texan Village, Traditions North & South, Integrity, and Texan Hall residents, of legal drinking age, may store and consume alcohol in their residential space under the following conditions:

  • The student must have a copy of their valid state-issued ID on file with the front office of their Residence Hall or Apartment complex.
  • Students may only consume alcohol inside their apartment or room common area; alcohol consumption outside, on the balcony and around the community common areas is strictly prohibited.
  • Alcohol MUST NOT be made accessible to minors in the apartment at any time. Alcohol can not be stored in the common space if any roommates or suite mates are under the legal drinking age.
  • Residents are responsible for their guest’s behavior and all guests are subject to university guidelines and policies. Guests, 21 years of age and older, can consume alcohol in the resident’s room or apartment.

Drugs, Smoking, E-Cigarettes, and Smokeless Tobacco

Drugs, Smoking, E-Cigarettes, and Smokeless Tobacco – Tarleton is a smoke and tobacco-free campus.

  • Tobacco and any tobacco products, including vapes, are prohibited in the residence halls.
  • Possession or use of any illegal drugs is prohibited on the University campus.
  • Taking or having possession of prescription medication, without a prescription, is prohibited on the University campus.

Animals on Campus/Pet Policy

Pet Policy – Pets are strictly prohibited in University Housing with the exception of fish in a properly maintained aquarium (no larger than 10 gallons). Students considering having an aquarium with fish should be aware that ALL electrical items must be disconnected during break periods. Aquariums containing anything other than fish are prohibited. Violators of the pet policy are subject to a $60.00 fine and restitution for damages.

Emotional Support Animals (ESAs) – Students who reside in campus housing, upon review and approval of an Accommodation Request, may keep an emotional support animal, commonly known as an ESA, in the residential living unit provided specific expectations and requirements are met and agreed to by the ESA-owner-resident before the pet is permitted to be present in campus housing. The process begins with the student submitting an Accommodation Request in the housing portal through Duck Trax. The need for an ESA must be genuine and be documented in a letter from the owner’s medical provider. After the Accommodation Request is submitted, reviewed and notification of approval has been received, the student must show proof of veterinarian vaccination documentation and the reviewed and signed Emotional Support Animal Guidelines Owner’s Responsibilities in Campus Housing document. An ESA differs from a service animal. A service animal is trained to perform a specific function, task or “work” related to the person’s disability. A service animal does not need to be registered with an office or department at Tarleton State University. ESA ownership in campus housing requires responsibility on the part of the ESA-owner.

The ESA is only permitted to the student’s on-campus housing and grounds. They may not enter a dining facility, academic building or any other campus facility other than campus housing. Approved ESAs may be taken to an appropriate area near the student owner’s residential facility for urination/defecation purposes. The approved ESA must be crated/contained when the student owner is not in the room.

Failure to adhere to Emotional Support Animal Guidelines Owner’s Responsibilities in Campus Housing may result in disciplinary action, restrictions or even exclusions.

Service Animals (SAs)– Service animals (restricted to dogs or miniature horses) are trained to perform specific work or tasks for a person with a disability. Their presence on state property is governed by the Americans with Disabilities Act (ADA), as amended; Section 504 of the Rehabilitation Act of 1973; and Title 8, Chapter 121, of the Texas Human Resources Code. 

-Service animals cannot be left alone on university property.

-Service animals may, but are not required to, wear a harness or vest indicating that the animal is working.

-State law provides that a service animal in training shall not be denied admittance to any public facility when accommpanied by an approved trainer.

View Tarleton’s complete policy regarding animals on campus 08.01.02.T0.01

The service animal should:ESAs should:All animals should not:
Focus and respond to handler’s cues an commands and ignore distractionsBe house brokenUrinate or defecate inapproprately
Have a stable temperamentHave a stable temperamentWhine, bark, growl, or make unnecessary noices; appear anxious or aggressive; jump, scratch, or in any way annoy other persons or animals
Stay at handler’s side unless performing a disability-related taskBe well groomedSniff people, objects or food unless performing a disability-related task
Remain still and quietRespond to handler’s cues and commandsPick food or objects off the floor/grounds
Be well groomedBe contained in an appropriate enclosure designed for the animal, such as a kennel, cage, crate, tank, etc., when handler is not present.Pull on leash or wander away from handler

Safety and Security

The following residential policies apply to all students in campus housing:

Tarleton State University considers the health and safety of residents as the highest priority. Each policy and guideline is designed to create a safe and healthy environment for residents. Students have an obligation to follow University regulations as well as city and state statutes to keep Tarleton’s community safe.

Fire Safety

Tarleton State University considers fire safety extremely important and students have an obligation to follow University regulations as well as city and state statutes.

Fire Alarm Evacuation

Fire Alarm Evacuation

  • Whenever a fire alarm sounds, normal evacuation procedures must be followed. Students must leave the building and may not return unless instructed to do so by campus police or University officials.
  • A complete floor-by-floor and room-by-room check of the building will be conducted by University Police and/or fire officials whenever possible. Students must remain outside the building during these checks.
  • Failure to evacuate a building after a fire alarm has sounded will result in administrative and/or disciplinary action
  • Annex: Tarleton Center Parking lot
  • Centennial: Parking Lot across Jones Street and Texan Village Parking Lot
  • Legends: Parking Lot across Jones Street and Texan Village Parking Lot
  • Legacy: Parking Lot across Jones Street and Texan Village Parking Lot
  • Hunewell: Heritage Park
  • Texan Village Apartments: Centennial Parking Lot
  • Honors: Honors Parking Lot
  • Traditions North & South: Across street near wisdom gym and Field House Parking Lot
  • Texan Hall: parking garage and parking lot next to the food court
  • Heritage: Heritage Parking Lot

False Fire Alarms

False Fire Alarms – A false fire alarm is committed when an individual knowingly initiates, communicates, or circulates a report of a fire or other emergency that they know is baseless. Every effort will be made to identify the individual(s) responsible for a false fire alarm. When such persons are identified, they will be referred to the Dean of Students Administrative Office for disciplinary action. Additionally, Residence Life will respond with administrative action.

Initiating a false fire alarm is a criminal offense. An individual who violates this law is guilty, upon conviction, of a Class A misdemeanor, a state jail felony offense, punishable by 180 days to two years in jail and a fine up to $10,000.

Misuse of Fire Safety Equipment

Tampering with Fire Equipment – Any individual who misuses or tampers with any fire safety equipment will be subject to appropriate administrative and/or disciplinary action. The individual may be charged a fine plus the cost of repair or replacement of misused or damaged equipment, cleaning of the facility, and damage to other property. Besides being subject to University penalties, any student who starts a fire, damages or tampers with the evacuation alarm, or misuses fire safety equipment may be subject to prosecution in criminal court by the Stephenville Fire Department, according to the Stephenville Fire Code. When such persons are identified, they will be referred to the Dean of Students Administrative Office for disciplinary action. Additionally, Residence Life will respond with administrative action.

Corridors

Corridors – It is essential that corridor and stairwell doors be kept closed at all times. Closed doors prevent the travel of smoke, heat, toxic gases, and fire from the area of origin. Should the fire alarms be triggered, the magnets on the middle hallway fire safety doors will automatically release, causing them too close.

Exterior Entrance/Exit Doors

Exterior Entrance/Exit Doors – Exterior entrance/exit doors are locked at the posted times and periodically checked by Residence Life staff. However, the ultimate responsibility for personal security rests with each resident. Every resident is responsible for swiping his/her card to gain access. Entrance and exit doors to the residence halls should always remain closed. Propping open entrance and exit doors could endanger the safety and security of residents. Any suspicious behavior or unfamiliar person(s) should be reported to Residence Life staff member or campus police immediately. Guests must be always escorted by a resident.

Severe Weather

Severe Weather – During severe weather, especially when thunderstorms with tornadoes, high winds, or hail are possible, residents should take cover away from windows and follow recommendations made through Code Purple or university officials. When the City of Stephenville civil defense sirens are sounded, residents should gather in lower floor hallways. When evacuation of the residence halls occurs, the RL will direct residents to take cover in first floor hallways (second floors in three to four story buildings if space requires). Residents must remain in the hallways until notification is given to return to their rooms. Apartment dwellers should go to their bathrooms or nearest residence hall when alarm sounds.

Emergency Medical Care

Medical Care – Emergency medical care is available for Tarleton State University students by contacting 911. Harris Methodist Erath County Hospital is the closest available. Stephenville does have some after-hours medical clinics. Tarleton’s health clinic is available to students for non-emergency medical needs.

Escort Service

Escort Service – The campus police department provides an escort service to and from any University location. The service operates 24 hours a day. The escort service can be requested by calling 254-968- 9265.

COVID-19

COVID-19 – Residents are responsible for their health. Residents are encourage to get fully vaccinated prior to living in an on campus environment.

  • Residents must maintain a clean and sanitized unit/room, common space and bathroom. Students must practice excellent personal hygiene and reach out to personal or campus physical and mental health care providers for personal wellness.

Monitor Well-being & Report Concerns

Monitor Well-being – Students should check their temperature, monitor their mental and physical well-being and seek help if symptoms develop. Within a community, members are required to self-report COVID-19 symptoms or exposure and can report observed symptoms in others. Students may report using the COVID-19 Report QR Code.

Report Concerns – As college students transition to independent living, they should develop behaviors to protect their emotional, physical, financial, psychological and spiritual health. A part of living in community includes setting and communicating personal needs while understanding others needs. Students should respect others while respectfully advocating for their own wellbeing. Students should reach out if they are experiencing difficulty, so they can get connected to resources. If, at any time, a student feels someone is putting themselves or others at risk, they should report the incident to university administrators.

Keys

Keys – Texan Hall, Texan Village, Integrity, Traditions North, Traditions South, Honors, Centennial, Hunewell, Hunewell Annex, and Ferguson Hall are residential facilities that issue a key to the residents upon check-in to campus housing. Keys are the property of University Housing and are NOT to be lent to anyone else.

  • Students are expected to carry their room key with them at all times.
  • Lost keys must be reported to the Residence Hall Director immediately. A charge of $40-$180 will be assessed for changing locks in a residential unit.
  • Lock your door! To help maintain the security of one’s room, students are encouraged to always lock their doors at all times, even if just visiting down the hallway.

Propped Doors

Propped doors – To ensure the safety and security of the community members and the facilities in which they live, exterior and stairway doors are not to be propped open. Students found responsible for propping doors open will be subject to administrative and/or disciplinary action. Propping electronic access doors damages the electronic mechanisms and propping can result in a fine for damaged property.

Lockouts

Lockouts – It is the student’s responsibility to always have the room key/Texan card in his/her possession. Accidental lockouts occasionally happen, and a Residence Life staff member can help in such cases. Students will report to their Residence Hall office and check-out a key/temp card for a period of no longer than thirty minutes. If lockouts become habitual, administrative and/or disciplinary action may be taken and/or the Residence Life staff may have a new lock put on the door and assess the cost of a lock replacement charge to the resident(s).

Identification of Personal Property

Property Identification Policy – Students are encouraged to register their bike and laptop through the university police department’s free registration process. Make sure and keep a list of all serial numbers for items that you bring.

Solicitation

  1. Individuals or groups are not permitted to make door-to-door solicitations/announcements. Individuals wishing to approach students in University Housing for the purpose of soliciting sales or memberships must have approval from the Director of Residence Life. Students should notify their Residential Leader, Residential Coordinator or Residence Life immediately if approached by solicitors.
  2. All individuals and groups wishing to post/distribute informational materials in University Housing must have the permission to do so from the Director of Residence Life. All materials posted/distributed in Residence Life facilities must be stamped to verify approval before being dispersed.

Amenities Provided

  • Furnished accommodations
  • Computerized entry-monitoring system
  • Inclusive rate that covers laundry, electricity, heating, water, cable and high-speed internet
  • Convenient billing through student’s university account
  • 9 month Housing Application/Contract aligned with academic semesters
  • 24 hour availability of full-time staff and university police officers
  • Hall lounges, study areas and social gathering spaces with game and equipment check-out at each hall service desk

Refrigerators

Refrigerators – Micro-fridges (refrigerator-freezer-microwave combinations) are available in every unit with the exception of campus apartments and suites that feature a kitchenette. Texan Village, Texan Hall and Honors provide a refrigerator in the apartment kitchen. Integrity, Traditions North, and Traditions South feature apartment sized refrigerators within the kitchenette of each unit.

  • Residents may not provide their own mini-fridge unit.
  • Residents will be responsible for maintaining micro-fridges in full operational condition and will be responsible for cleaning and defrosting the appliances at the end of each semester.

Laundry

Laundry – Residents may use the laundry facilities within their residential environment free of charge. Residents will clean/disinfect the laundry facility before and after each use. Non-residents do not have access to free laundry service.

Outdoor Cooking Areas

Outdoor Cooking Areas – Outdoor cooking areas are available for use by all students who reside in University-owned housing. Barbecue grills and picnic tables are available at various residence halls and apartment complexes, but charcoal is not provided. Students are expected to dispose of all trash generated by outdoor cooking activities and assist in keeping areas clean. Lighter fluid, propane tanks, etc. are NOT to be stored in your residence hall room (this includes individual apartment rooms) for any reason.

Energy Conservation

Conservation – It is the responsibility of every student to manage and control the use of energy in their residence hall/apartment. Keeping windows closed and turning lights and electrical appliances off, when not in use, helps to significantly reduce energy use and control the costs of living on campus. Do not tamper with any thermostats or air control switches in the public areas of the residence halls. Damages to these items are costly to repair, and students will be charged for such damages.

Problems with the room temperature should be reported to a Residential Leader, the Residence Hall Director or the Department of Residence Life.

Windows/Screens

Windows are identified as emergency escape routes. Windows must always remain unobstructed. Nothing may be placed between blinds and windows or extend outside of the window (TV antenna, clothes, banners or decorations), hung, or be installed for your privacy and/or to control lighting and heat from the sun. Please check the window screen carefully. Students are responsible for any damage to windows and screens.

Windows in air-conditioned residence halls must be kept closed. In all halls, windows must be closed whenever the heating system is on during cool/cold times. Screens must remain in the window frames. Do not lean anything against the screens to prevent possible damage.

Upper Classmen Specific Information

Upper Class Residence Halls and Apartments

Alcohol – It is a violation of university policy for students or guests to possess or consume alcohol, tobacco or illegal drugs within the residential facilities housing primarily first year students: Hunewell, Hunewell Annex, Heritage, Legends, Legacy, Centennial and Honors Hall. Residents in all first-year residence halls, regardless of age, may not possess any alcohol products.

Empty alcoholic beverage containers, including shot glasses, may not be displayed in residence hall rooms or apartments, even as a decoration. Violation of this policy will result in administrative or disciplinary action.

Ferguson, Texan Village, Traditions North & South, Integrity, and Texan Hall residents, of legal drinking age, may store and consume alcohol in their residential space under the following conditions:

  • The student must have a copy of their valid state-issued ID on file with the front office of their Residence Hall or Apartment complex.
  • Students may only consume alcohol inside their apartment or room common area; alcohol consumption outside, on the balcony and around the community common areas is strictly prohibited.
  • Alcohol MUST NOT be made accessible to minors in the apartment at any time. Alcohol can not be stored in the common space if any roommates or suite mates are under the legal drinking age.
  • Residents are responsible for their guest’s behavior and all guests are subject to university guidelines and policies. Guests, 21 years of age and older, can consume alcohol in the resident’s room or apartment.

Balcony/Deck Policies for Residents living in Apartment Housing

Some residential units have balconies or decks for student use. Balconies and decks are subject to the same policies and regulations found in their respective residential facilities. If the policies regarding balcony/deck use are not adhered to, students are subject to disciplinary action and/or fines, up to and including removal from campus housing with continued financial obligation.

Using balconies/decks for storage or as holding areas create safety and health hazards and can be unsightly. In general, balconies/decks are not to be used as storage areas. To promote safety and prevent damages, the following are the policies regarding balconies and decks:

  • Smoking is prohibited on the balcony/deck. Tarleton is a smoke and tobacco free campus.
  • Students may not store or leave their trash on the balcony or deck.
  • Ground floor balconies are not meant for entrance and exit from the apartment area.
  • No alcohol is permitted on the balcony/deck or any public areas at any time.
  • Students may not store any university furniture or interior furnishings on the balcony or deck for any reason or for any length of time. When indoor furniture is placed outside, the aesthetic standards set by Residence Life are not met. In addition, the sun and rain will ruin the furniture’s upholstery and wood finish. If the residents of an apartment are found with university furniture on their balcony or deck, the apartment occupants will be referred to personnel in the Dean of Students Administrative Office and, if found responsible, receive sanctions that can include a daily fine and charges for damages to university property.
  • Students may place their personal furniture (e.g., folding chairs and small tables) on the balcony (Texan Village only). To ensure the safety of all residents and prevent injury, personal furniture is not permitted on any of the decks. Hammocks are not permitted to be hung from balconies and decks.
  • Barbeque grills, propane tanks, portable barbeque grills (e.g., Hibachis), grilling accessories, and combustible materials such as charcoal and charcoal lighter fluid may not be used or stored inside buildings or outside on balconies or decks. Small barbeque grills must be used at least 25 feet from the buildings due to the density of apartment living and fire safety. Barbeque areas are available for the residents in several residential communities.
  • Student may not engage in or behave in ways that are dangerous to self or others (e.g., jumping from balcony/deck, repelling, and hanging over the edge, or climbing up to the balcony.
  • Students may not throw items to and from balconies and decks.
  • Students may not display or hang items from the balcony/deck as this can be a fire hazard. This includes strands of lights, wind chimes, drapes, and any other decorations are not permitted.

Residence Life Staff

Residence Life staff assists in the development of the academic and social life by providing an atmosphere in which growth is enhanced. The staff facilitates opportunities for student residents to meet others, participate in many activities, and help maintain the condition of the buildings and grounds.

  • Residence Hall Directors – are full-time professional employees of the University and have the responsibility for administering the day-to-day activities associated with the residential living program. In addition to supervising the Residential Leaders, the Residence Hall Directors also supervise the Office Assistant (OA) Staff in their respective areas.
  • Senior Residential Leaders – are experienced, senior level students who reside in the residence halls. Senior Residential Leaders also perform RL duties for the hall on which they reside.
  • Residential Leaders (RLs) – are students who reside in the residence halls and are selected for their ability to communicate with others, their willingness to accept responsibility, and their desire to be helpful to others. The RL is the primary resource person in the halls for information and assistance. If the RL is unable to help, he/she will direct students to someone who can. RLs receive extensive training that equips them with the ability to deal with a variety of student issues.
  • Office Assistants – a full-time student who provides customer service to our residents, in addition to other students, faculty, parents and staff. Administrative duties will be performed as assigned by the Residence Hall Director.

Handgun Policy

Handgun Policy – Tarleton State University policy prohibits students under the age of 21 to possess a weapon in on-campus student housing. Only License holding individuals 21 and older, with the exception of members or veterans of the armed forces, are permitted to carry a legally approved and concealed weapon on campus and in a residential facility. Any resident who is licensed to carry a concealed handgun and chooses to bring the handgun into their residence hall room/apartment must store his/her handgun and ammunition in a combination or electronic steel safe when the handgun is not on or about their person. Open carry is not permitted.

Any resident of campus housing, who is a handgun license holder and wants to store a handgun in his/her room, must provide and properly install their own steel safe in accordance with the manufacturer’s recommendations.

  • The safe shall be designed and manufactured for the storage of a handgun.
  • No safe may be permanently affixed to the housing facility.
  • An additional locking cabinet will be provided at the resident’s request for containing a reasonable sized safe.
  • The University will not provide a primary storage device.
  • The resident may not provide access to their safe to any other individual. This includes restricting room access as necessary.
  • Residents are responsible for the actions of their guests, including family and friends.

Tarleton considers any violation of state law regulating firearms to be a violation of University rules. Accordingly, such a violation is subject to disciplinary action through the Dean of Students Administrative Office, which may include removal from campus housing. Additionally, the handgun license holder must comply with Texas statutory law and at all times.